Meeting called to order at 7:10 p.m. Tuesday November 28th, 2017 by Kathy Rosencrantz in Ray and Sandy's absence.
Those attending : Brian Loomis, Kathy Rosencrantz, Frank Burke, Nick Ray, Kathy Jewell and Vicky Jewell Guerra.
The report was for a two month period because there was no October Board meeting. Standard deductions with the exception of a stop check charge for Nick Ray, a refund to Brady Johnson for paying Crater Crawl entry twice and a cash payment of $80 to Noah Dotson for yard work.
Larry Hyatt will not be paid until mower is in working order. Nick Ray is handling that issue.
Nick Ray needs payment for materials for the Crater Crawl Trophies. Vicky will find receipt and get him a check.
Rental income has been good. We are in the black. Financials accepted as reported Nick R. motioned, Kathy J. seconded. Motion carried.
Vicky will check to make sure all Crater Crawl sponsors have paid their pledges.
Brian has drawing for porch cover. He will get material costs, check on permit and call Digline. A motion was made by Vicky J. to start work on the porch structure Saturday December 9th at 9:00 a.m. Brian L. seconded the motion. Motion carried.
Vicky and Shay are working on 501c3 status. Documents need to be scanned so the Board can make necessary changes before submitting. Vicky will type the documents if this does not happen in a timely manner.
Vicky inquired about the patio? The discussion was that the first push would be to finish the front porch cover.
We discussed vacating December 12th for a rental. Brian L. motioned to vacate, Kathy J. seconded. Motion carried. Vicky was going to talk to Shay to see if there was a speaker scheduled.
The Board members present had a discussion about having a Holiday potluck on December 26th at 6:30 p.m. The food will be coordinated by Vicky. We also discussed about Sandy sending out a notice to the membership before December 11th about the gathering and date change. Motion by Vicky G seconded by Kathy J. Motion carried
A discussion was had about a better system for speakers. There was agreement that we should have our calendar filled months in advance for our presentations filling the whole schedule and posting it on our website. This is possibly something Sandy and Shay are working on but neither were present for comment. Kathy Rosencrantz will talk to Scott Nichols about a possible January presentation about raising public awareness of the privatizing of BLM land.
Snow removal bids were discussed. Brian L posted our need on Next Door. Kathy Rosencrantz suggested using Greg Raynor and will get an estimate.
Frank Burke bought and installed a new Wi-Fi thermostat to replace our fried one. We are back online. Thanks Frank! Kathy J moved that we reimburse Frank for the cost of the new thermostat. Vicky seconded. Motion carried.
Nick Ray motioned to adjourn. Vicky G seconded. Motion carried. Meeting adjourned at 8:20 p.m.
Respectfully submitted by Kathy Rosencrantz for Shay Marcotte.